Sample resignation letter acceptance (10 examples)

By OptimistMinds

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In this guide, we will discuss what a resignation letter acceptance is and look at the sample resignation letter acceptance.

Sample resignation letter acceptance

A sample resignation letter acceptance is written by an employer when an employee submits a letter of resignation. It is the way a company lets an employee know (formally) that they acknowledge the receipt of their resignation letter, their reason for leaving, and confirm their last day of employment in writing.

According to ‘Indeed’, “It also gives you the opportunity to express well wishes and communicate other information, such as expectations during their notice period or information about the company resignation policy.”

Let’s imagine then the following scenario, you have given your manager/supervisor your resignation letter, a standard resignation with a 30-day notice or 2-week notice, or an immediate resignation in short notice, because you want to study and pursue a higher education degree or because you had personal problems and need to quit your current position.

After they have accepted your resignation, they will give you a resignation letter acceptance acknowledging your decision to leave the company. In addition, it gives an employer the opportunity to recognize the value and contributions an employee has made to the company. It could also contain additional information such as “whether the employee will be allowed to continue working throughout the duration of the notice period or whether they will make the resignation effective on that day.”

Resignation acceptance basic format (steps)

1. Use the right formatting and structure.
2. Include the date when the resignation letter has been received and the contact information.
3. Include a salutation.
4. Include an acceptance statement of the resignation.
5. Include the final date the employer has indicated as the final day of employment.
6. Add other specific details.
7. Express appreciation for the employer.
8. Add a closing.
9. Sign the letter.

Sample 1

“Dear [Employee Name]

We are really sorry that you have decided to leave [company name], but we can only respect your will and wish you the best in your next endeavor. We would also like to thank you for your efforts while you were at [company name].

We appreciate the early notice and your commitment to hand over your duties as complete as possible. It is always difficult to replace hardworking and dedicated employees like yourself.

We wish you the best of luck.

Sample 2

“Dear [Employee Name]

It is with great regret we accept your resignation from your position as [Job Title] which you submitted earlier on [Date]. We appreciate the early notice and your commitment to smoothly hand over your duties. As per the company’s policies and our agreement, your last working day will be [Date]. We wish you the best of luck.

Sample 3

“Dear [Employee Name]

This is to confirm the acceptance of your resignation which we received on [some date]. In accordance with your contract, your last working day will be [some date]. We are sure that you will continue to perform to your best abilities for the remaining period as you have always done.

It has been a pleasure working with you. [Company name] would like to thank you for your service and efforts and wishes you the best of luck in your future endeavors.

Sample 4

“Dear [Employee Name]

We have received your resignation [letter / email] dated [some date]. Your resignation has been accepted. As per your employment contract, your notice period ends on [some date] which will be your last working day.

We trust that you will maintain your high level of performance up to the last moment and will hand over your duties in a seamless way. We can only thank you for your time here and wish you the best of luck in your next job.

Sample 5

“Dear [Employee Name]

We acknowledge the receipt of your resignation letter on [date]. We do understand the reasons leading to your decision and we can only support you in what you want. We wish to inform you that your resignation has been accepted and your last working day will be [date].

We are confident about your commitment to high-quality work until the end. Please make sure to hand over your duties as smoothly as possible.

We appreciate the work you have done here and wish you the best in your next challenges. We will happily provide a recommendation letter if you require so.

Sample 6

“Dear [Employee Name]

We are sorry that you have decided to resign from your job as [job title] from [company name]. While we understand the reasons leading to your decision, we could only have hoped to keep a dedicated and hardworking employee like yourself for many more years. Now we can only thank you for your time here and wish you success in your next challenge. We will happily provide a recommendation letter if you require so.

This letter signifies our acceptance of your resignation. Your last working day will be [some date].

Sample 7 (Manager resignation)

Director, JQB and Sons

7 Star Avenue, Second Floor

Village Creek, Calif. 94019